Google Workspace column

How to use your own domain with free Gmail

How to use your own domain with free Gmail

Actually, there is a way to send and receive emails of your own domain with Gmail without using paid Google Workspace.

The setting method has already been introduced on various sites, but strictly speaking, this is not a method of using Gmail as a mail server.

What this means is that Gmail is used as mail software to send and receive mail from your own domain, and you need to prepare a mail server for your own domain separately.

However, there seems to be a certain need because you can benefit from Gmail's powerful junk mail filter and search function.

This time, in addition to the setting method, I would like to introduce the advantages and disadvantages of using Google Workspace.

Settings for sending and receiving original domain mail with Gmail

It is assumed that you already have an email with your own domain and can send and receive emails with your email software.
Please have the following information ready.

·mail address
・ User name (often the same as your email address)
· Receive (POP) server address
· Outgoing (SMTP) server address

First, open the Gmail settings screen.Select "Settings" from the gear icon.

Then click the "Add my POP3 email account" link in the "Check email with another account" item.

Enter the email address you want to send and receive and click the next step.

Enter your username, password, and incoming (POP) server address.If you want to leave the mail on the server when you receive it, check "Keep a copy of the retrieved message on the server".

Also, if you don't want to be confused with Gmail email, you should also check "Label received messages".

Once entered, click the Add Account button.

At this point, the settings for receiving emails from your own domain with Gmail are complete.We will continue to set it so that it can be sent from Gmail. Select "Yes" and click the Next Step button.

For Name, enter the name that will be the From (sender) of this email address. Check "Treat as an alias".

Then enter the Outgoing (SMTP) server, username, and password.For other items, follow the specifications of your mail server.

The following screen is displayed.After a while, a confirmation email will be sent to the email address of your own domain.

Click the link in the email to confirm, or enter the confirmation number on the screen above to complete the setting.

Now you can send and receive your own domain email address with Gmail!

When you compose a new email, a column called From that was not displayed before will appear.Here you can choose to send from Gmail or from your own domain address.

Advantages and disadvantages of sending and receiving original domain mail with Gmail

Being able to send and receive other addresses with Gmail has the following advantages.

-You can use Gmail's powerful junk mail filter and search function.
・ It can be operated with a mail server that is cheaper than Google Workspace.

It is worth using for those who absolutely want to keep the cost of the mail server down and who want to use the above Gmail functions.

But what about the disadvantages?

To give a quick overview

-There is a time lag of several minutes in reception.
-Mailbox size is up to 15GB. (Google Workspace up to 30GB)
-Since it is POP reception, the read status is not synchronized when used in combination with other mail software.

You can say something like that.

In addition, Gmail is a free email service, so please be aware of the following points when using it for business purposes.
If you want to use it for business purposes, we recommend you to use Google Workspace obediently.

-Not suitable for use by organizations (multiple people).
-There is no SLA (Service Level Agreement).
・ I cannot receive support.